6 HR Woes Entrepreneurs Face, Solved By This App

Most people would think that entrepreneurs end their days like this:

When most of the time, it’s probably like this:

As a small business owner, you have a lot on your plate. You’re wearing more than one hat and besides your daily hustle, you have to think about your employees’ welfare to keep them happy.

Luckily, we live in the 21st century.

There are a few HR online platforms designed to replace the old processes so you can focus on building productivity. We were given access to try out one called Swingvy and after dabbling around a bit, these are the 6 features that stood out to us.

1) Combining the HR & payroll system into one platform.

It’s not uncommon to find smaller enterprises using different systems for different things. But just like how founders wear many hats, having a platform that can juggle a variety of processes can simplify things.

Swingvy combines the admin and payroll functions, so you can manage it all on one platform.

Some of the things that can be done are sending payslips to your staff, which they can access whenever and wherever.

If you need to see a detailed summary of the payrolls, you can go to the Pay Run tab which breaks down all the funds each employee gets.

Example of what a Pay Run summary looks like.

 

We are all subject to human error. The Automated Payroll Calculation adds that extra relief knowing that any mistakes can be minimised, so long as you ensure the initial figures are correct.

You can also check any additions and deductions like claims or allowances for each employee to make sure they’re accounted for.

By the end, you’re pretty much handling it on your own without needing a third party or an agent—which could cost you more time and money. Swingvy’s payroll is automated so the payroll generation is instant.

Just leaving this here: a payroll agent on average charges RM60 per employee while Swingvy costs RM8.50 per employee. So you do the math.

2) Having an Automated Statutory Form Generator.

Paperwork can be such a hassle, especially when they’re required in a specific format or template.

Since Swingvy runs on automation, it takes the calculations and details of these relevant statutory forms and generates them for submission. Your job is just pressing the submit button or saving the files and it’s done.

It’s the same for the bank files. And since everything is online, you can say adios to paperwork.

3) Highly user configurable according to company policies.

Some companies might have their HQ based in KL but have other branches in different states, which makes things difficult when deciding on policies. Malaysians love our cuti, but it can get confusing when our cuti is on different days.

Swingvy lets you manage your team’s details, like customising their working days according to where their office is and automatically showing the respective public holidays for each state.

So no cheating, even if you orang KL but you work in Johor, you follow Johor holidays.

A bonus configuration is the leniency with the job roles. Your team member might appreciate seeing their title as “Chief Of All The Money” instead of just “Chief Financing Officer”.

4) Keeping employees connected all the time.

When you get an average of 50 emails a day, it’s easy for some to fall between the cracks. We’ve overlooked emails from HR before.

Instead, you can try updating staff about internal affairs on the News tab. Daily reminders, meetings, announcements for birthdays or holidays can all go there.

There’s also no excuse of “I didn’t get the message” anymore because the timeline and calendar feature shows everything happening in the month.

But more importantly is the Goal tab. A young business is usually a lean team but that’s even more reason to make sure we’re all working hard towards the same goal.

It could be a personal one; you could add a sales target that will refresh monthly, or a team effort. For example, our editorial team could use a pageviews target. Many of us are naturally competitive anyway and having our progress clearly measured in a goal bar can be a powerful motivator.

Competition in action.

5) Having an intuitive and user-friendly interface.

It’s proven that a user-friendly interface helps companies decide which software to use. A practical and simple user interface can prevent common mistakes, speed up daily activities and ensure new procedures start off right.

If you’re already managing massive amounts of data, you probably don’t want bulky designs and unnecessary features getting in the way.

Swingvy’s interface is easy to navigate. All the tabs are labelled clearly and each feature is listed according to its function. Most of the features work on automation so that saves a lot of time, which is what most of startups need.

6) Accessing the platform on-the-go

Entrepreneurs are always on the go (there’re people to meet and things to do!), but it’s not practical to be lugging laptops around all the time. One thing you can bet gets carried around 24/7 though is the humble smartphone.

Swingvy has a native app where the team can check payslips, look at the calendar for any upcoming events, and apply for leaves.

The Leave tab shows an overall calendar to see the amount of leaves taken by each employee. For your staff, everything’s laid out there in the open.

It’s pretty much instantaneous instead of them having to wait for weeks to even know whether the leaves are received or not, as the ye ole method would look like.

For the bosses, it’s as simple as signing in. You’ll get notified immediately when a request comes in and choose to approve or reject it on the spot.

The app also notifies you whenever there are updates within the app via push notifications so staying connected all the time isn’t an issue.

So is this platform startup-proof?

We don’t like pushing products to people (and not many will believe us after a few too many recommendations), so here are the facts for you to make the decision for yourselves.

Swingvy does makes things simpler, so you can focus on being productive. With all the features combined on one platform, it’s convenient and saves users from subscribing to multiple services.

If you don’t want to use the payroll module, the platform is free for unlimited users with unlimited time.

So with those quick facts listed above, we think you’re well able to tell for yourselves if a platform like this is a good call for your business.

Sign up for Swingvy today to experience effortless modern HR!

This article was written in collaboration with Swingvy.

The post 6 HR Woes Entrepreneurs Face, Solved By This App appeared first on Vulcan Post.

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It seems WhatsApp is not about to lose out to Chinese tech giants WeChat and Alibaba as it rolls out its own digital payment service, WhatsApp Payments.

According to Engadget last year, the service is currently being tested in India where it has over 200 million daily active users.

WhatsApp has about 1.5 billion active users from all over the world.

Partnering With Banks

WhatsApp is working with major banks in India for this service, and only allows one user to transfer money to another user at the moment.

Image Credit: Twitter user @nagenderraos

All users have to do is verify their WhatsApp account and select their bank to transfer money within the WhatsApp interface.

Merchants are not included in this test launch.

What’s More For WhatsApp

Techcrunch reckons that the potential for WhatsApp to “dominate Indian P2P payments is strong” as digitalisation uptake has been strong since data plans and smartphones are inexpensive there.

With so many of us using WhatsApp on a daily basis, this new feature will surely be welcome in Singapore.

This can be seen as an alternative for people who do not have PayNow or PayAnyone, and we expect this to be useful for merchants who have verified accounts on the social messenging app.

Watch this space for updates.

Featured Image Credit: Lifewire.com

The post Pay With WhatsApp – Digital Payments On The Messenging App Is Now Being Tested appeared first on Vulcan Post.

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10 Top Tips for Smarter Social Media Marketing with the Buffer Mobile App

How often do you read and share an article on your phone? Or how often do you snap, edit, and share a photo with your phone?

If you like creating and scheduling social media posts with your phone, we would love for you to try our mobile apps. They will make social media marketing on the go super easy and smooth for you.

In this post, you’ll learn more about the Buffer mobile apps (Android and iOS) and the top 10 features for smarter social media marketing.

Let’s get started!

Buffer for Android and iOS: 10 Top Features to Grow Your Social Media

Getting started with Buffer on mobile

If you don’t have our app installed on your phone already, you can download the Android version from Google Play or the iOS version from iTunes.

Adding your accounts

When you open up the app, select “I’m new to Buffer, let’s signup” if you are new to Buffer. You’ll be able to sign up with one of your social network accounts (Twitter, Facebook, or LinkedIn) or your email. Tap on your preferred signup option, and log in to give Buffer access to your account.

Buffer mobile app signup step 1Buffer mobile app signup step 2

Once you have signed up, you’ll be brought to your Buffer mobile dashboard. You can connect more social accounts by tapping on your profile image in the upper-left corner.

Connect social accountsConnect social accounts (Android)

From here you’ll be taken to the relevant network to log in and give Buffer access to your account. Then you can choose which profile or page you want to add.

6 social network integrations

With our recent addition of Instagram, you can now connect social accounts from the six major social media platforms.

With the free Buffer account, you can connect up to three social profiles. For instance, you could connect three Twitter accounts or one Twitter account, one Facebook profile, and one Instagram profile.

Here are the 10 different social accounts you can add to your Buffer account:

  • Twitter profile
  • Facebook profile
  • Facebook Page
  • Facebook group
  • LinkedIn profile
  • LinkedIn Page
  • Google+ profile
  • Google+ Page
  • Instagram profile
  • Pinterest profile (only for Awesome or Buffer for Business account)

To upgrade to the Awesome or Buffer for Business plan, tap on your profile image and scroll to the bottom. Tap on “Upgrade to Awesome” to find out more about the Awesome and Small Business plans and purchase a subscription.

Upgrade to Awesome or Small Business planUpgrade to Awesome or Small Business plan

(The prices will be displayed in your app store local currency.)

Using Buffer to manage your updates on the go

Setting up your schedule

First, it’ll be great to set up your schedule according to your preference. We would have set a default schedule for you, which you can keep or change.

To change your schedule, click on the settings gear icon in the lower-right corner and tap on “Posting Schedule”.

Schedule post 1 Schedule post 2 Schedule post 3

Schedule post 1 (Android) Schedule post 2 (Android)

Here, you can select the days and times you want to have in your social media sharing schedule.

Sending your first update

Let’s add your first update from the mobile app!

Tap on the plus icon at the bottom and you’ll see the composer where you can type your update, attach photos or video, and select the accounts you’d like to share the update with.

Compose a new post Compose a new post (Android)

When you’re done, tap on the “Buffer” button to add the update to your queue, or tap “Share Now” to send it right away.

If you are on the Awesome or Buffer for Business plan, you’ll also have the option to schedule your post (Schedule Post) or add it to the top of your queue (Share Next).

Share optionsSharing options (Android)

Managing your queue

Tap on the Content tab to see your queued social media posts. You can tap on a post to edit it, or tap and hold with your finger to rearrange its position in the queue.

Edit or rearrange Buffer queue

10 top features to make the most of the Buffer mobile apps

Now that you’ve learned the basics of the Buffer mobile apps, let’s check out some of the more advanced, more powerful features.

1. Share from any app

Our app takes advantage of the built-in share menu that shows up in most apps, to let you add updates to Buffer from anywhere on your device. Once you have Buffer installed, just tap the share menu inside another app, such as your browser or Pocket, and tap on Buffer to send an update to your Buffer queue.

Here’s an example of how this looks when sharing from Safari on iOS and Android:

Share from any app on mobile Share from any app (Android)

For iOS, you’ll first have to turn on the extension. You can do so under “Settings” > “Set up Extension”, where you’ll see a set of short instructions.

2. Schedule native retweets

Here’s another cool thing you can share quickly via the mobile app — native retweets.

When you see a tweet you want to retweet or quote, tap on the menu arrow in the upper-right corner of the tweet, select “Share Tweet via…”, and tap on Buffer.

Buffer retweet Buffer retweet (Android)

If you don’t add any message with the retweet, we’ll post it as a native retweet. If you do, it’ll become a quote tweet with your additional comment.

3. Get reminders for Instagram posts

Unlike most social media platforms, Instagram does not allow apps to post directly to Instagram. While Buffer cannot post to Instagram on your behalf, we would love to help you at every step.

Whether you add an Instagram post to your Buffer queue via the desktop or your mobile, the Buffer mobile app will send you a notification when it’s time for you to post. After you tap on the notification, Buffer will load your photo into Instagram and have your prewritten caption saved to your clipboard.

Buffer for Instagram notifications Buffer for Instagram Posting on Instagram

4. Drag and drop to copy posts across social accounts

Besides dragging and rearranging posts in your queue, you can also copy a post from one social account’s queue into another social account’s queue by dragging and dropping it into that other queue.

Drag and drop

With the multitasking feature in iOS, you can even drag and drop images to Buffer to start a draft in Buffer immediately.

5. Pause queue in times of emergency

There might be times when you want to pause your social media posting urgently because of any breaking news and events that have happened.

You likely have your smartphone with you more often than your laptop. And that’s why there’s a pause button in the mobile apps. Anytime you want to pause your Buffer queue, just whip out your phone and toggle the pause option in “Settings”.

Unpaused Buffer queuePaused Buffer queuePause queue (Android)

Pausing is done on a per social account basis. So if you have multiple social accounts that you’d like to pause posting for, you will need to pause each queue individually. You can read more about how pausing and unpausing work here.

The following few features are available in the Awesome or Buffer for Business plan. You can upgrade to either of these plans within the mobile apps or from the web dashboard.

6. Quick re-Buffer to boost your reach

One of our favorite social media tips is to re-use your top social media posts. While these posts have performed well previously, not all your followers might have seen them. Resharing them allows more followers (and even non-followers) to see them.

Here’s how to do that swiftly with the Buffer mobile app:

  • Tap on “Analytics”
  • Tap on “Recent” beside the date and select “Most Popular”
  • Find the post you want to share again
  • Tap on the tiny arrow in the upper-right corner and select “Rebuffer”
  • Edit the post as you like

You can then share the post immediately or schedule it for later.

Rebuffer top posts

7. Shuffle queue to mix things up

If you often share a few quotes from the same article or a few links from the same site in a row and want to mix them up, you will be happy to know that you can shuffle your Buffer queue.

The shuffle button is located just above your queue in the app. When you tap on “Shuffle”, you’ll see a confirmation message. Once you tap “Yes”, the posts in that queue will be shuffled randomly.

Shuffle Buffer queue

8. See how your posts are performing

We hope to make it easy for you to check your social media performance as and when you want. Just open up the mobile app and tap on “Analytics” at the bottom of the screen. Buffer for Business customers will get these three reports.

Posts Report: You’ll see a history of your published posts and each of their key engagement metrics. There is also a comparison with your average post performance from the past 30 days to help you instantly understand if the post is performing better than previous posts. (Read more about the Post Report here.)

Overview Report: This report gives you an overall view of your engagement levels, as opposed to the per-post basis that you would find in the Posts Report, for your Twitter account and Facebook Page. (Read more about the Overview Report here.)

Insights Report: You’ll find charts of engagement metrics, such as clicks and reach, over time in this report. If you tap on any of the points on the chart, you’ll see the absolute figure of that point.

Posts Report Overview Report Insights Report

9. Get a preview of your Instagram gallery

This is one of our most requested Instagram features — the Instagram Grid Preview.

With this preview, you can see how your upcoming posts will look like on your Instagram gallery, alongside the published posts. You can even drag and drop your scheduled posts in the preview to create your perfect Instagram gallery.

Buffer Instagram Grid Preview feature

10. Share articles from your Content Inbox

Curating content is a great way to provide your followers with valuable insights, establish your authority, and get more followers.

You can easily discover great content and immediately schedule them using the Content Inbox feature within the Buffer mobile app. The Content Inbox can be found in the Content tab, last from the left in the top navigation bar. (You might have to swipe the navigation bar to the left to find your Content Inbox.)

Once you have set up your RSS feeds, you’ll see all the new blog posts from the websites in your Content Inbox. You can then tap on the link to check out that blog post and tap on “Add” to Buffer that link.

Content Inbox

How can we improve our apps?

It’ll be great to hear from you. If you have tried our mobile apps, what do you like most about it? How can we make it better for you and your business?

If you have not tried our mobile apps, we would love for you to try them (Android or iOS) and experience better social media marketing on the go.

Image credit: Unsplash

This blog post was originally written by Belle Beth Cooper in 2013 and has been updated to reflect the improvements in our mobile apps. 

The Android images and GIFs in this blog post are modifications based on work created and shared by the Android Open Source Project and used according to terms described in the Creative Commons 2.5 Attribution License.